Leaves and Withdrawals

updated 2/22/2022

Leaves and Withdrawals

Students who plan to take a temporary leave of absence or withdrawal from Lewis & Clark must file paperwork with the Office of the Registrar. The maximum length of a temporary leave is two consecutive fall/spring semesters, including the partial semester if the student is taking a mid-semester withdrawal. The filing deadline for a planned leave beginning in the spring semester is November 1, or April 1 for a planned leave beginning in the fall semester. Please contact your college advisor if you have questions about filing and dates. 

If you are a residential student who is taking a leave or withdrawing during the semester, please contact our office by using the Agreement Termination Notice form below. You will have 72 hours upon your leave approval to vacate your residential assignment. We will send you information about the vacate and key return process. 

Cancellations

Students looking to cancel their housing contract must submit a Contract Release Petition. Learn more about the housing contract, residency requirement, and contract release here

In addition to submitting a contract release petition, you must also complete the Agreement Termination Notice form below.

If you are approved for contract cancellation and currently live on campus, you will have 72 hours to vacate your room and return the key. Campus Living will reach out with information for key return and check-out. 

Deposits from continuing students may be returned only if written notice of contract termination is received by the Office of Campus Living on or before July 1 for a contract beginning Fall semester, or 60 days prior to the beginning of Spring semester if it is the first semester of occupancy during the academic year.

Agreement Termination Notice

This form should be used by students submitting for: 

- A Leave of Absence

- Withdrawal 

- Agreement Termination + Contract Release: An intent to leave housing mid-semester. In addition to this form, you must also submit a Contract Release Petition to be considered for a pro-rated refund. 

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