2021-22 Campus Living Visitor Policy
Updated on 9/9/2021
This policy governs visitation to Lewis & Clark College residential facilities (i.e., Campus Living facilities) during the 2021-2022 academic year, guided by the following principles:
- The health and safety of the Lewis & Clark community is our top priority.
- One method of decreasing density and therefore increasing the safety of our community is by providing guidelines for visitors to campus and their hosts.
- Visitors are required to adhere to current protocols in place to keep the Lewis & Clark community safe.
This policy is meant to supplement — not replace — any federal, state, or county health and safety regulations with which Lewis & Clark must comply. A visitor is defined here as any individual entering a Lewis & Clark residential facility who is not assigned to live in that specific facility, and is not a College staff or faculty member with responsibilities in that specific facility.
All visitors to Lewis & Clark College residential facilities must be hosted by an assigned resident of that facility, or by College employees with responsibilities in that specific facility. Hosts are responsible for their visitors’ adherence to all Lewis & Clark and Campus Living policies during their visit, including adherence to COVID-19 safety related policies.
Visitors may stay overnight with the approval of a host resident’s roommate(s). Overnight visitors are allowed to stay for a maximum of three consecutive nights, not to exceed 10 days per semester, except with the permission of your Area Director. Overnight visitors are not permitted over Fall, Thanksgiving, Winter, or Spring breaks. Visitors may not sleep in lounges or any other common areas of residential facilities.
Requirements for those hosting visitors to campus living facilities:
- As the host, you must inform your visitors of this policy prior to their visit.
- Hosts are expected to register guests that are not current Lewis & Clark students or employees using the Campus Living visitor registration form. Registration includes providing names, email addresses, and phone numbers of visitors. If there is a positive COVID-19 case, health officials may need this information for a contact tracing investigation. This information will be destroyed sixty (60) days after the visit.
- Visitors are required to follow current Oregon Health Authority (OHA) Public Guidance and Centers for Disease Control and Prevention (CDC) Public Guidance on COVID-19.
- If any visitors are showing symptoms of a communicable disease such as persistent cough, or otherwise are not following Lewis & Clark health and safety protocols, they should be asked to leave campus.
All visitors will be required to follow health and safety protocols adopted by the College and as required by federal, state, or county regulations. This includes, but is not limited to: self-monitoring of COVID-19 symptoms before coming on campus; complying with the College’s face-covering policy; and regular handwashing.
As of 8/27/2021 Lewis and Clark expanded the vaccination requirement to include attendees at Lewis & Clark events and guests to our residential facilities. Proof of vaccination, or proof of a negative COVID test conducted within the previous 72 hours, will be required for visitors attending College events, such as athletic events, lectures, performances, and receptions.
For unvaccinated visitors:
1) The host needs to send a secure message to Margaret Upton in the college’s Health Information Portal that contains (as an attachment) their guest’s test results from a molecular COVID test conducted within 72 hours of the guest’s presence on campus.
2) Health Service staff will review these results during business hours, 8 am to 4 pm, Monday through Friday, and also on Saturday mornings between 10 am and noon.
3) Health Service staff will send the host a secure message in the health portal approving the test results, to allow the unvaccinated visitor on campus.
There will be no after hours review and approval of negative covid results. This must be completed prior to the visit so that Health & Wellness staff can provide review and approval.
Any visitors not able to show proof of vaccination, or whose host can not show approval from Health Service for an unvaccinated guest who had a negative COVID test, will be asked to leave campus immediately.
College officials or college staff may at any time check that visitors have been registered by their host, and ask for proof of full vaccination if visitors are present without facial coverings. Campus Living will always check that a host has registered their visitor (and ask for proof of full vaccination or an approval to visit with a negative COVID test) when visitors are present for, or engaged in, alleged violations of College and Campus Living policies.
Questions? Email firstname.lastname@example.org.