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Overseas and Off-Campus Programs

Application Steps

Time to apply! Below you will find a detailed list of application steps. It is your responsibility to ensure that your application is submitted before the due date.


**Printable Checklist Here!**



All application materials are due by 4 PM on the deadline.

Fall/Full Year/Summer/Domestic Programs
October 9, 2017

Year in Munich Program
February 5, 2018

Spring Programs
February 20, 2018

Applications will not be accepted after the deadline. Around 25 students are admitted per program.

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Reference Request

Essay Questions

Contract Form

Part A: Online

The Overseas & Off-Campus Programs application system allows for students to save their incomplete application using their Lewis & Clark email address. The application consists of four pages with the final page requiring 4-5 short answer essays, each with a maximum of 250 words. To preview the essays, please follow this link. We recommend drafting your essays in a word processing platform prior to writing them in the application portal. Completing your application will take about 30-45 minutes, excluding essays.

Prior to completing your  application for study abroad through the Overseas & Off-Campus Programs office, please have the following information available:

  • Passport Information
  • Parent/Guardian Information
  • Emergency Contact Information
  • Academic Information (student ID, GPA, major, anticipated graduation date, language(s) studied)
  • Passport Photo (You can get your passport photo taken in the Resource Lab and they can email you a copy to upload in your application upon request. While you are not required to submit any physical passport photos in your initial application, most students will need a few passport photos for their visa application. You are encouraged to have the photos printed for potential visa usage and the possible second step application process. Ensure you keep them (physical & digital) in a safe place for future use.

In addition to completing the substance of the application, you are required to send a reference request to two academic recommenders of your choosing. Upon submitting the form a reference request link will be sent to each of your indicated recommenders. Plan ahead and allow at least three - four weeks for your recommenders to complete their references. References are due by the application deadline. In all cases, it is your responsibility to contact the recommender to request the reference.

  1. Email or meet with your recommender prior to completing this reference request for their approval. We require recommenders to be Lewis and Clark College professors. Transfer/First-Year students may obtain one reference from their previous institution/high school; the other reference must come from a Lewis & Clark professor.

  2. When you make your request, an email will automatically be generated and sent to the email address listed on your reference request. That email will contain a link for the recommender to access your reference form.

    • Ensure that you enter your correct student ID number as well as the correct email addresses for your recommenders.

  3. Once the recommendation is complete, send a thank you note to the recommender. Also, if you are ultimately accepted to the program, don’t forget to share the good news with your recommenders!


Part B: Materials

After submitting your application please follow these instructions for submitting a screenshot of your transcript.

    • If you have trouble taking a screenshot you can visit the IT Service Desk or the Overseas Programs office for assistance.

    • Transfer/First-Year Students: Submit your current course enrollment as found in WebAdvisor. Transfer students may submit their previous institution’s transcript.

    • The transcript screenshot will need to be sent to Format your subject line as Transcript Screenshot: Lastname, Firstname (e.g. Transcript Screenshot: Theroux_Paul)

    • MUNICH: Students applying to the Year of Study in Munich program are required to submit a hard copy of their official transcript. 
  • Contract Form

    • You can find this form by following this link or by following the link in the window that appears after you submit your online application.

    • Please print the form, complete all fields, sign it, and take it to your adviser for their approval.

    • Once your advisor has signed it, bring the form to Overseas & Off-Campus Programs office in Albany 206.




Do I need a passport to apply?

Technically, no. However, if you are accepted, we do ask for a scan of your passport 30 days after acceptance. Therefore, it’s a good idea to get started on the passport process right away. (If you already have a passport, note that the passport needs to be valid 6 months following the end of the program!)


Applying to more than one program

You can only apply to one program per semester. If you submit more than one application, the applications will not be processed. If you are not selected for your first choice program you will have the opportunity to transfer your application to a program that is still accepting applications.

**If you are interested in applying to two programs in consecutive semesters, please contact the Overseas & Off-Campus Programs office for information. Admission to programs  in consecutive semesters is not guaranteed.**


Second-Step Application

If you are applying to a program administered by a provider or partner university, your application has a two-step process. If admitted to a program by Lewis & Clark, you will also need to submit an application to the program provider. Please save your essay responses so that you can re-use them for your provider application.



In order to participate in the interview process, your file must be complete (including receipt of references).  Once the application deadline passes, all fully completed applicants will be added into a Google Classroom. Interview instructions will be posted in each program’s Google Classroom. Ensure that you accept the electronic invitation to Google Classroom as this will be the main forum for communication between your program leader(s)/coordinator(s). The interview will be conducted by the program leader, World Languages and Literature Department, and/or members of the Overseas & Off-Campus Programs staff.

The acceptance decision is determined by the program leader in close consultation with the Overseas & Off-Campus Programs Office. Notification of final decisions is sent through email prior to posting on the office bulletin board. Most programs accept an initial group of approximately 25 students.


CORE Requirement

Students who have not completed the CORE requirement cannot participate in a study abroad program. Please see the Undergraduate Catalog.


Year of Study in Munich (non-LC Students) 

If you are a student from a university or college other than Lewis & Clark, you should follow the instructions listed above. If you are unable to submit your materials in person, please mail your Contract Form, Official Transcript, and 5 passport sized photos to: 

Lewis & Clark College

Overseas & Off-Campus Programs

0615 SW Palatine Hill Rd. MSC 11

Portland, OR 97219


Application Advising

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