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Leave of Absence or Withdrawal

Occasionally students need to take time away from school to attend to personal matters, medical matters or to pursue additional educational enrichment opportunities.  LC provides the following options for taking time away from the college.

Preplanned Leave of Absence

If a student wishes to leave Lewis & Clark College for a period of time, it is possible to request a leave of absence. If a leave is granted, the student is allowed to return to the College without a formal readmission application. Except for extraordinary circumstances, the maximum leave that may be granted is for one year. Students who plan to leave Lewis & Clark for a period of one or two semesters must apply for a leave of absence. The filing deadline for a leave beginning in the spring semester is November 1 and for a leave beginning in the fall semester is April 1.

Before filing a request for a leave of absence the student must meet with his or her faculty advisor to explore how the leave will fit into the overall academic plan. The Advisor’s approval is required for a leave of absence

If a leave of absence is approved, the General Education requirements as well as the major and minor requirements in effect at the start of the leave will apply when the student returns from the leave.

Students who do not apply for a leave of absence or whose period of absence exceeds two semesters will be withdrawn from Lewis & Clark. They must apply to the registrar for readmission, and will be subject to the graduation requirements in effect at the time of their return.

Please note the following:

  • If you are a recipient of Financial Aid and are taking a leave of absence of 6 months or longer, it could affect your loan payback. Contact the Office of Student Financial Services to be certain you understand the terms of your financial obligations.
  • Contact Student and Departmental Account Services to make certain your account is settled prior to leaving the College.
  • Students intending to complete academic coursework during their leave are strongly advised to consult with the Office of the Registrar in advance to obtain approval for transfer credit, and to review the Transfer Credit policy in the College Catalog.
  • Should your plans for returning change for any reason, you should inform Office of the Registrar.
  • The Leave of Absence form can be completed online, printed and then taken to your Advisor for approval.  Return the completed form directly to the Office of the Registrar.

If you have questions please contact Robin Jarecki, Associate Registrar at 503-768-7329 or email at rjarecki@lclark.edu.

LEAVE OF ABSENCE FORM
 
Withdrawing from All Courses During the Semester

To request a withdrawal from all courses during the semester, students need to obtain a request form from the Office of the Registrar, located on the ground floor of the Templeton Student Center.  Students withdrawing from all courses during the semester may be eligible for an adjustment to tuition charges, however the adjustment is based upon the date the completed form is filed with the Office of the Registrar.  For more information on tuition adjustments please see the Policy of Charge Adjustment in the College Catalog.

It is expected that the student will obtain the form in person from the Office of the Registrar.  If a documented medical or family emergency makes that impossible, the Registrar’s Office will work with the student by phone or email to begin the withdrawal process.

Students may use the Semester Withdrawal request form to also request an additional semester of leave if necessary.

Please note the following:

  • When withdrawing from a course after the add/drop period, individual section fees are nonrefundable and will not be prorated.
  • For students who have received federal financial assistance and who formally withdraw from the College, a calculation according to federal regulations is performed to determine which funds are to be returned to the appropriate program(s) by the School and/or the student.
  • If you receive a cash disbursement from your student account as a result of financial aid funding and then subsequently withdraw from the College, you may be required to repay the cash disbursement to Lewis & Clark College in order to refund the applicable financial aid programs. The amount of federal financial aid repayment is calculated based on the number of days in the semester you do not attend as a result of your withdrawal.
  • Refunds may be issued only after the request form has been processed by the Registrar’s Office. The date the Registrar’s Office receives the completed Withdrawal Form is the date used for assessing charges and the amount of any tuition credit. Tuition credit for a complete withdrawal is prorated in accordance with the amount of time the student has been in school for the semester.  
  • Financial aid recipients are encouraged to contact the Office of Financial Aid at 503-768-7090 or fao@lclark.edu before withdrawing, as eligibility for financial aid may be affected.

If you have questions please contact Robin Jarecki, Associate Registrar at 503-768-7329 or email at rjarecki@lclark.edu.

Withdrawing Permanently from the College

To request a permanent withdrawal from the College, students need to obtain a request form from the Office of the Registrar, located on the ground floor of the Templeton Student Center. 

Students withdrawing at the conclusion of a semester, or between semesters may file the form at any time in the semester preceding their permanent withdrawal.  The withdrawal will be processed at the conclusion of the semester.

Students withdrawing from all courses during the semester should follow the procedures above for a withdrawal during the semester.

Students who leave the College without completing a formal Withdrawal process may be charged for subsequent semesters in which they have registered for classes.  Nonattendance does not constitute withdrawal from the College.

If you have questions please contact Robin Jarecki, Associate Registrar at 503-768-7329 or email at rjarecki@lclark.edu.

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