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Campus Living

Changing Rooms at Semester

November 25, 2015

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Undergraduate Campus

If you live in the campus apartments, and are changing apartments at semester, please be in touch with Sandi ( as soon as possible to arrange your move if you have not already done so. These moves must be “scheduled” in order to insure that every resident moves into a bedroom that has been cleaned.

The instructions that follow ONLY apply to students currently living in the residence halls.

If you participated in the Housing Lottery and were granted a room change for Spring 2016, the information that follows should help clarify the procedures for changing rooms at the end of the semester and make it an efficient process. Please read it thoroughly!

It is important to understand the bigger picture when thinking about room changes on campus. Students are changing rooms within the same hall as well as moving across campus to a different hall.  We must coordinate the efforts of all to insure as smooth of a transition for all concerned as possible. Please remember that you must vacate the residence halls by 3pm on Thursday, December 17th, so you’ll need to plan ahead.

Please box and clearly mark all your belongings and store them in the trunk room of the building where you currently live. Exceptions: 1) If you are moving out of an overflow room in Stewart/Odell/Akin but are remaining in SOA for Spring semester, you will need to pack your belongings but keep them in a confined area of your current room.  Additional requirements will be distributed to you by your AD.  (Please be careful to leave adequate space for Facilities Service to remove the extra furniture during the break.) You will move into your new room when you return in January.   2) Hartzfeld has no storage so you will need to store your belongings in the building where you are moving in the Spring. Contact the RA on Duty for the building you are moving to for access to storage.

For the Winter break only, we will waive the three-box limit for storage. In order to gain access to the locked storage areas you will need to contact the RA on Duty of that particular building for assistance. You may contact the RA on Duty to arrange a mutually convenient time between the hours of 3pm and 8pm beginning Thursday, December 10th through Wednesday, December 16th. Please don’t wait until the last minute. The information that follows includes the hall and it’s associated RA duty phone number as well as the contact information for the AD for each complex.

Stewart, Odell, Akin, RA Duty - 971-563-8115, AD - Angela,

Copeland, RA Duty - 971-563-8111, AD - Joe-Barry,

Forest, RA Duty - 971-563-8117, AD - Nikki,

Platt-Howard, RA Duty - 971-563-8113, AD - Dom,

Holmes, Hartzfeld & Apartments, RA Duty - 971-563-8119, AD - Kade,

Once your room is clean (or your side of the room is clean) and clear of all your personal items, you will need to schedule an appointment with your RA to check out of your current room, complete your Room Condition Report (RCR), and turn in your room key. Again, it will be beneficial to all concerned if you plan ahead. While you are busy packing and cleaning in preparation for moving to a different room, the student currently in that space is working to pack their things, clean and move as well. We plan to have every empty room cleaned by Housekeeping services prior to occupancy on January 17, 2016. So generally, it is not possible for you to move into your new room prior to winter break. The ADs will be happy to answer questions specific to their halls.

When you return to campus in January, you should check in with the hall staff to get your key and complete an RCR for your new room. If you are a member of an athletic team or Wilderness First Responder or other course and have permission to return to the residence halls prior to January 17, you know that we are consolidating students during the Winter break.  The process for checking into Winter Break accommodations will be communicated to you directly through email.  If you have other questions or need clarification, please call the Campus Living Office at ext. 7123. Thanks for your cooperation.

Moving into an Apartment?

If you were granted a move to a campus apartment, please follow the instructions outlined here but when you pack your belongings, make arrangements with the RA on Duty for Holmes/Hartzfeld/Apartments to store your things in the storage room of the apartment building to which you are assigned. Please be advised you will need a standard padlock to secure the storage locker for your belongings. You must be accompanied by an RA to access the storage rooms in the apartments. Lockers are approximately 3x3x4 and each resident is allowed one locker.  IMPORTANT NOTE: You will not be allowed to move your belongings into your assigned apartment prior to January 17 when the halls reopen.

For more information:

Campus Living
45.450903615904; -122.670120957642