Useful Student Organization Resources
Here you’ll find links to important documents, forms, guidelines, policies, etc. for new and currently recognized student organizations.
- ASB Honoraria Guidelines
- Movie Copyright Policy
- Media Guidance for Campus Events
- American Council on Education Memorandum on political campaign-related activities of and at colleges and universities
- Electronic Reimbursement Instructions
- Reimbursable Expense Policy for Student Organizations
- Purchase Card Request Form and Policy
For advisors/club leadership:
- Advisor Volunteer Service Agreement
- Google Group Request Form
- Honorarium Volunteer Agreement Form (printable PDF)
For event planning:
- Event Planning Intake Form
- Conferences and Events Office
- Reserve the Purchase Card
- Expense Reimbursement Form/Check Request
- Art Exhibit Request Form
- Deposit Slip
- Fundraising Request
- Risk Management Questionnaire
- Food Service Waiver
- Fowler Food Service Venue Use Application
- Food Waiver and Release from Liability Form
- Liability Waiver Certification Form
For inviting guests to campus:
- Performance Agreement *BOTH parties must sign agreement first, prior to week of event. You should NOT be advertising the event until the form is submitted and approved.
- IRS Form W-9 Request for Taxpayer Identification Number
- Expense Reimbursement Form/Check Request
- Vendor Request Form
For advertising in Fowler:
For club sports:
- Travel Request and Itinerary Form
- Liability Waiver Form
- Club Sports Coordinators - clubsports@lclark.edu
For travel:
- Travel Request and Itinerary Form
- Vehicle Owner/Driver Acceptance of Responsibility Form
- Driver Expense Reimbursement Form
- Application for Driving Privileges
- Frosch Student Travel
- Zipcar
For Student Media:
Student Engagement is located in the second floor of Fowler Student Center on the Undergraduate Campus.
MSC: 187
email studentengagement@lclark.edu
voice 503-768-7121
Director of Student Engagement & Special Events
Tamara Ko
Student Engagement
Lewis & Clark
615 S. Palatine Hill Road MSC 187
Portland OR 97219