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Alumni & Parent Programs

Board of Alumni Retreat and Business Meeting

Date: 7:45am PST February 10 - 1:00pm February 11 Location: Lewis & Clark College and McMenamins Kennedy School (5736 N.E. 33rd Avenue, Portland OR)

Lewis & Clark College and McMenamins Kennedy School (5736 N.E. 33rd Avenue, Portland OR)

Board of Alumni Retreat

Friday, February 9th, 2018

Please note no transportation provided to campus on Friday. At the conclusion of the Honors Banquet, we will facilitate carpooling and arrange Lyft or Uber if need be from campus back to Kennedy School.

  • 3:00 pm to 10:00 pm – Check-in Available at McMenamins Kennedy School (5736 NE 33rd Ave, Portland, OR 97211)

  • Noon -1:30 pm - BOA luncheon with Honorees and President Wiewel, Gregg Pavilion

  • 4:30 pm - Careers for Pioneers: A Speed Networking Event with the Board of Alumni,  Gregg Pavilion

  • 5:30 pm - Lewis & Clark at 150: “The Cinderella College” - Special Exhibit - Watzek Library

  • 6:30 pm - Alumni Honors Banquet, Stamm Dining Room

  • Late Night – Library available from 9:00 pm to 11:00 pm

Saturday, February 10th, 2018

Mina Parsons Room

  • Breakfast Available 7:45 am to 8:30 am (for Board members and drop-by for partners)

Martha Jordan Room

  • #1 BOA Introductions – Chris. O & Catherine (3m)

  • 8:30 am – Welcome and logistics. (Hillary and Andrew)

    • Samantha Stein’s first meeting

    • Schedule etc.

  • #2 BOA Introductions – Sheila & Samantha (3m)

  • 8:45 am – Teambuilder (Tara)

    • Clifton Strengths at Lewis & Clark

    • Clifton Strengths overview

    • Sharing in pairs

    • Clifton Strengths and the BOA

  • #3 BOA Introductions  – Chris S. & Mike (3m)

  • 9:15 am – Purpose and Core Responsibilities Session I (Hillary)

    • Open discussion about mission, strategic planning etc.

  • #4 BOA Introductions – Chris W. & Dan (3m)

  • 10:00 am – Unconscious Bias training

    • Janet Steverson, Dean for Diversity & Inclusion

  • #5 BOA Introductions - Mary & Barbara (3m)

  • 11:15 am - Campaign Planning

    • Josh Walter, Vice President for Institutional Advancement

  • 11:30 am - Annual Giving

    • Stephen LeBoutillier, Director of Annual Giving

-> Move to other room

Mina Parsons Room:

  • 11:45 am - Small Group Discussions -

  • Select Groups

    • Alumni and Fundraising (Jim & Chris O. facilitators/ Tara scribe)

    • BOA Mission and Purpose (Hillary facilitator/ Emily scribe)

    • Unconscious Bias and the BOA (Aukeem facilitator/ Dith scribe)

Goal: a list of possible actions for the BOA or alumni in general to report in about the specific topic.

Ginger and Doreen set-tables for faculty, hand-out table assignments, greet faculty.

Martha Jordan Room

About Noon - Andrew will talk to faculty about BOA

Mina Parsons Room:

  • 12:15 pm – Lunch with Faculty

    • Table 1 - Todd Lochner Political Science, and David Campion History

    • Table 2 - Janet Davidson Psychology

    • Table 3 - Joe Gant Rhetoric and Media Studies/ Forensics

    • Table 4 - Yung-Pin Chen Math

    • Table 5 - Stephen Weeks Theater and Rachel Cole English (might arrive late)

    • Deans Gonzalez and Suttmeier and any other guest can fill in as they wish

Goal: learn about a couple of academic departments, get to know faculty, imagine how we might design opportunities for faculty and alumni to connect.

-> Move to other room

Martha Jordan Room

  • #6 Hillary & Margi

  • 1:15 pm - Strategic Enrollment Management

    • Bruce Suttmeier, Interim Dean of the College of Arts & Sciences

    • Anna Gonzalez, Dean of Students

    • Erica Johnson, Director of Admissions

  • 2:15 pm - Growing Alumni Networks (Hillary & Andrew)

    • Discussion about Chapters

  • #7 BOA Introductions – Jim & Koko (3m)

  • 2:45 pm - Sesquicentennial celebration at Alumni Weekend Details (Ginger, Vela and Andrew)

Mina Parsons Room:

  • 3:15 pm to 4:45 pm - Alumni Weekend Projects

    • Meet with APP staff if you have any questions, problems downloading Guidebook

    • Review Alumni Weekend schedule and select events

    • Sign-up for Volunteer shifts

    • Select at least 10 alumni to reach out to and sign-up

    • Contact alumni via email, social media, letter writing.

    • Take a photo with the back-drop and post

    • Fill in people from any affinity groups listed

-> By 4:45pm Everyone moves to other Martha Jordan room.

Staff clears Mina Parsons room, must be out by 5:00pm.

Martha Jordan Room

  • Session I – 3:15 pm to 3:45 pm - Alumni Recognition & Outreach Committee (Sheila, Emily)

  • Session II – 3:45 pm to 4:15 pm - Career Support Committee (Hanako, Tara)

  • Session II – 3:45 pm to 4:15 pm - Administration Committee (Grant, Dith)

  • Session III – 4:15 pm to 4:45 pm - Student Alumni Association Committee (Carla, Tara)

Martha Jordan Room

  • 4:45 pm - Small Group Discussions

  • Select groups

    • Meet at Front of room –  Alumni and Admissions (Mike facilitator, Emily scribe)

    • Meet at Middle of room – Alumni and Retention (Chris S. facilitator, Tara scribe)

    • Meet at Back of room  – Alumni Chapters (Sheila facilitator, Dith scribe)

Goal: a list of possible actions for the BOA or alumni in general to report in about the specific topic.

  • #8 BOA Introductions – Stacey & Jonathan (3m)

  • 5:15 pm – BOA Purpose and Core Responsibilities (Hillary)

  • #9 BOA Introductions – Aukeem & Cathy  (3m)

  • 6:00 pm – Break before Dinner

  • Dinner at Kennedy School Courtyard Restaurant in small groups (for Board members and partners)

    • Group 1:– 6:30 pm – Hillary and 6 others

    • Group 2 - 6:30 pm – Ginger and 6 other

    • Group 3 - 6:45 pm – Emily and 6 others

    • Group 4 - 6:45 pm - Andrew and 6 others

  • Late Night – Kennedy School Library available from 6:00 PM to 11:00 PM

Sunday, February 11th, 2018

Mina Parsons Room:

  • Breakfast Available 7:45 am to 8:30 am (for Board members and drop-by for partners)

Martha Jordan Room:

  • 8:15am to 8:45am - Diversity and Inclusion Committee (Aukeem, Dith)

  • #9 BOA Introductions Carla & Grant (3m)

  • 9:00 am – Call to Order, Approval of minutes

  • #10 BOA Introductions – Hanako & Josh (3m)

  • 9:10 am – Committee Reports 5 minutes each

    • SAA (Carla)

    • Honors and Outreach (Sheila)

    • Diversity and Inclusion (Aukeem)

    • Career Support (Hanako)

    • Administration (Grant)

  • 9:35 am - Liaison Reports 5 minutes each

    • Law School (Cathy)

    • Fundraising (Jim)

    • Other

  • 9:55 am – President’s Report (Hillary)

    • Report

    • Reminder about Strategic Plan survey

  • 10:10 am – APP Report (Andrew)

    • Update on Alumni Travel

    • Regional events with President Wiewel

      • NYC was 1/29

      • LA April 5th, Denver April 8th, SF April 16th, Seattle April 25th

    • Former Board of Alumni Affinity Reunion

    • Other

  • 10:25 am to 11:00 am - Small Group report in

    • Alumni and Fundraising (Jim & Chris O.)

    • BOA Mission and Purpose (Hillary)

    • Unconscious Bias and the BOA (Aukeem)

    • Alumni and Admissions (Mike)

    • Alumni and Retention (Chris S.)

    • Alumni Chapters (Sheila)

  • 11:00 am – Setting Measurable Goals (Hillary)

  • 11:30am or sooner - wrap-up

  • 11:30am – Lunch available (for Board members and partners)