The College prohibits the unlawful use, abuse, sale, purchase, transfer, possession, manufacture, distribution, or dispensing of alcohol by students and employees on College property or as part of any College activity.
In accordance with Oregon law, providing alcohol to any person who is under the age of 21 or who is visibly intoxicated is prohibited.
Any person under 21 years of age is likewise prohibited from possessing or consuming alcohol.
Public visible intoxication at any age is a violation of this policy; intoxication to the point of incapacitation at any age is a violation of this policy, regardless of location.
Common source containers of alcohol, such as kegs, are prohibited on campus except with prior written permission as outlined in this policy (see “Alcohol at Sponsored Events”).
The College expects that those employed by the College in any capacity will carry out their duties free from the influence of alcohol.
Alcohol may not be consumed in the course of any class, laboratory, or other activity at which attendance is required as part of a student’s course or degree requirements, except when that course is specific to the restaurant, beer, wine or other related industries and alcohol tastings occur off campus. Activities that are customary within these industries as a matter of professional training and operations do not violate this paragraph so long as such tastings are conducted in accordance with all applicable laws.
The College has established an alcohol awareness program to inform members of the College community about: the dangers of alcohol abuse; the College policy on alcohol use; available alcohol counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed for violations of this policy.
The College encourages students and employees who abuse alcohol to seek appropriate assistance.
Alcohol in Private Spaces
- A “private space” is defined as a student’s room in a residence hall.
- Participants in a gathering that takes place in a private space, and that space’s occupants, are responsible for abiding by federal, state, and local laws and College policies. Providing alcohol to a person under 21 years of age, the consumption of alcohol by a person under 21 years of age, the possession of alcohol by a person under 21 years of age, or hosting an event where such activities occur is prohibited in private spaces. Persons under 21 years of age are not permitted to host events involving alcohol in private spaces.
- Common source alcohol containers (e.g. kegs, vats, etc.) and the devices commonly known as beer bongs are prohibited in private spaces.
Alcohol in Public Spaces
- A “public space” is defined as any location on campus other than student residential rooms. Public places include but are not limited to hallways, kitchens, lounges, bathrooms, and study rooms in residential facilities, campus grounds, athletic fields, student organization offices and facilities, and all other College buildings, grounds, and vehicles.
- Alcohol may only be served or consumed in public spaces at a registered event, with prior approval from the authorized official for the College of Arts of Sciences (Dean of Students), the Graduate School of Education and Counseling (Dean), or Northwestern School of Law (Associate Dean) and in accordance with applicable policies and procedures (see “Alcohol at Registered Events”). Alcohol may only be served or consumed in public spaces at a registered event, with prior approval from the Dean of Students CAS, the Dean of the Graduate School of Education and Counseling, or the Associate Dean of the Northwestern School of Law, whoever is most appropriate, and in accordance with applicable policies and procedures (see “Alcohol at Registered Events”).
- Lewis & Clark College prohibits any person from carrying open containers of alcohol in public spaces, outside of specifically approved areas at registered events.
Confiscation of Alcoholic Beverages
College officials may confiscate alcohol from:
- any person under 21 years of age,
- any person distributing alcohol to any person under 21 years of age,
- an individual who cannot provide proof of legal age,
- any person who is distributing alcohol to any person who cannot provide proof of legal age,
- any person who is visibly intoxicated,
- any person who is distributing alcohol to any visibly intoxicated person,
- any person violating College alcohol policy or federal, state, or local law,
- any room or event where alcohol is present in contravention of College policy or federal, state, or local law.
Alcohol at Registered Events
- All members of the Lewis & Clark community and guests, and the hosts of any on-campus or College-affiliated activity or social event at which alcoholic beverages are served, must abide by all applicable laws, policies, and procedures.
- Alcoholic beverages at registered events may be served or consumed under certain circumstances in designated public spaces only, with prior approval from the authorized official for the College of Arts of Sciences (Dean of Students), the Graduate School of Education and Counseling (Dean), or Northwestern School of Law (Associate Dean), who will confer with the appropriate building manager or other person administratively responsible for the building in which the event will be held.
- Only currently registered students at least 21 years of age may register a student-affiliated event that includes alcohol. Proof of age may be required.
- If facilities are rented to groups not formally affiliated with the College, group representatives are required to follow the policies and procedures as outlined in this document.
- Registered events can only occur between regular hours of operation, unless other provisions are approved in writing.
- No one may sell or distribute alcoholic beverages without a license from the Oregon Liquor Control Commission. Sale in this context is broadly defined to include any charge or fee for service, membership, admission, cups, club dues, donations, beverages, etc.
- If money is to change hands in any way, even indirectly, event planners must consult with the Dean of Students, Dean of the Graduate School of Education and Counseling, or the Associate Dean of the Law School in advance of the planned event.
- Student fees at the College of Arts and Sciences may not be used to purchase alcoholic beverages.
- Scheduling, licensing with OLCC, and other considerations determine how much time is necessary for planning. No proposal will be considered that is submitted less than two weeks prior to the planned event, as the licensing process with the State of Oregon and the City of Portland requires 10 days notice.
- Special dispenser’s permits for the service of beer and/or wine cost $10 (each type of beverage) and require 10 working days lead-time for OLCC to process the application.
- If registration is denied, the reasons for the denial will be provided in writing upon request.
- Alcohol may not be the sole focus of the event.
- Advertised events involving the distribution of alcoholic beverages must be approved before publicity is distributed.
- Non-alcoholic drinks (excluding mixers) must be made available in quantity, prominence, and accessibility at least equal to that of the alcoholic beverages to be served.
- Food in sufficient quantity must be available for the number of guests anticipated whenever alcoholic beverages are to be served. Event planners must consult with the Dean of Students of CAS or designee, the Dean of the Graduate School of Education and Counseling, or the Associate Dean of the Law School, depending on which is appropriate, to determine whether the quantities of food under consideration will be sufficient.
- Consumption of alcohol will be confined to the designated public place that has been reserved and approved for the function. The area where alcohol is to be consumed must be clearly marked and controlled, with monitored entrances/exits. Any change in location requires filing an amended registration form. Lewis & Clark College prohibits persons from carrying open containers outside of approved areas.
- An event’s host must not consume alcohol during the event and must remain sober for the duration of the event. At the discretion of the Campus Events Office, an event of sufficient size may be required to have multiple individuals fulfilling this and other host responsibilities.
- An OLCC certified server must be present to dispense drinks. The server is responsible for checking proof of legal age for anyone who wishes to drink alcoholic beverages. When in doubt, do not serve.
- All members of the Lewis & Clark community and their guests possessing alcoholic beverages must be prepared to show legal proof of age on request from event hosts, OLCC servers, and College officials.
- A copy of the approved registration form (and, if applicable, the OLCC special events permit) must be posted in a readily visible place (i.e., in close proximity to the place where alcohol is likely to be present) at all registered events for the duration of the event.
- The organizers/hosts of any on-campus gathering where alcohol is to be distributed are responsible for assuring compliance with this policy. Campus Safety will render assistance if necessary.
- If alcohol is in the possession of event attendees who cannot provide proof of legal age, or is being distributed to those under legal age, representatives of the hosting organization must take appropriate action, which must include confiscation of alcoholic beverages or discontinuance of service.
- Campus Safety officers or other authorized College staff members may terminate the event if they determine that the event does not adhere to these regulations.
- The area used for an activity at which alcohol is served or consumed must be cleaned by users immediately following the activity unless an alternative written arrangement has been made. This includes removal of all alcohol from public areas. The hosting organization is responsible for damages and cleaning expenses.
Note: For further information on this policy and the procedures described, please consult with the Dean of Students at the College of Arts and Sciences, the Dean of the Graduate School, or the Dean of Northwestern College of Law.