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Student Organizations

Travel Request and Itinerary

All student organizations must submit the following information no less than two weeks (14 days) before they intend to travel.

Transportation Rules
1) No driving between Midnight and 5am.

2) The consumption of alcohol, drug, or other intoxicating substance is prohibited while traveling and within one full day (24 hours) of travel.

3) Seat belts must be worn by all vehicle occupants at all times.

4) Carrying alcohol, drugs, or other intoxicating substances in opened or unopened containers is prohibited.

5) Drivers are not allowed to carry any unauthorized passengers. This includes, but is not limited to, hitchhikers, friends, family members, pets, etc).

6) The vehicle driver may not use their cell phone unless the vehicle is pulled over to a safe location and placed in park.

7) If a personal vehicle is driven, a Vehicle Owner/Driver Acceptance of Responsibility Form must be on file with Student Activities and all information is current.

8) All drivers must be cleared drivers by Facilities Services before driving. Once Driver Clearance Forms are completed, please bring them to Student Activities for approval, and submission to Facilities Services. Please note that drivers who are not cleared are not eligible for any reimbursements for mileage or gasoline.

Please enter today's date.
Please enter your full name.
Please enter your cell phone number
Please enter your L&C email address.
Please enter the name of your student organization.
Please enter the number of organization members who are traveling.
Please enter the name of the event that you're traveling to and where it is located.
Please enter the date and approximate time of when you're leaving L&C.
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Please enter the date and approximate time of when you're returning to L&C.
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Please enter the name of the organization and/or people who are organizing the event you're going to.
Please enter the phone number for an event organizer who is available 24-hours.
Please enter the email address for an event organizer who is available 24-hours.
Please enter the name of the closest hospital to the event.
Please enter the name and address of where everyone will be staying.
Please list your airline(s), flight number(s), departure time(s), and arrival time(s).
Please enter the number of vehicles being used for this trip.
Please enter the name of the dirver of Vehicle #1.
Please enter the driver license number and state that it is issued from for the driver of Vehicle #1.
Please enter the cell phone number for the driver of Vehicle #1.
Please enter the license plate number and the state where the vehicle is registered for Vehicle #1.
Please enter the full name of the registered owner of Vehicle #1.
Please enter the cell phone number of the registered owner of Vehicle #1.
Please enter the names and cell phone numbers for the passengers of Vehicle #1. (Vehicle passengers understand that they are passengers in a personal vehicle, not a Lewis & Clark College vehicle, or rental vehicle, that the person who is the driver of the personal vehicle is responsible for the insurance and liability of the vehicles and not the individuals in the vehicle. Passengers knowingly understand that Lewis & Clark College is NOT liable for that vehicles or any damage done to the vehicle or myself.)
Please enter the name of the dirver of Vehicle #2.
Please enter the driver license number and state that it is issued from for the driver of Vehicle #2.
Please enter the cell phone number for the driver of Vehicle #2.
Please enter the license plate number and the state where the vehicle is registered for Vehicle #2.
Please enter the full name of the registered owner of Vehicle #2.
Please enter the cell phone number of the registered owner of Vehicle #2.
Please enter the names and cell phone numbers for the passengers of Vehicle #2. (Vehicle passengers understand that they are passengers in a personal vehicle, not a Lewis & Clark College vehicle, or rental vehicle, that the person who is the driver of the personal vehicle is responsible for the insurance and liability of the vehicles and not the individuals in the vehicle. Passengers knowingly understand that Lewis & Clark College is NOT liable for that vehicles or any damage done to the vehicle or myself.)
Please enter the name of the dirver of Vehicle #3.
Please enter the driver license number and state that it is issued from for the driver of Vehicle #3.
Please enter the cell phone number for the driver of Vehicle #2.
Please enter the license plate number and the state where the vehicle is registered for Vehicle #3.
Please enter the full name of the registered owner of Vehicle #3.
Please enter the cell phone number of the registered owner of Vehicle #3.
Please enter the names and cell phone numbers for the passengers of Vehicle #3. (Vehicle passengers understand that they are passengers in a personal vehicle, not a Lewis & Clark College vehicle, or rental vehicle, that the person who is the driver of the personal vehicle is responsible for the insurance and liability of the vehicles and not the individuals in the vehicle. Passengers knowingly understand that Lewis & Clark College is NOT liable for that vehicles or any damage done to the vehicle or myself.)

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