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Student Engagement

Food Service Venue Special Event Guidelines and Application

Student organizations who want to host special events in spaces managed by Bon Appétit (i.e. Fields Dining Hall, the Trail Room, Maggie’s Café, and the Dovecote) are asked to complete the following application that will be submitted to Student Activities for review. Once the form is submitted, Student Activities will verify that the student organization is in good standing and that all logistics needed for the event are covered in the application. After Student Activities reviews everything, the application will be submitted to Bon Appétit for final review and approval.

Student Activities’ role is to verify student organization status and to make sure the logistics for the event are thoroughly planned. Bon Appétit has the final approval authority.

This application must be submitted to Student Activities no less than three weeks (twenty-one (21) business days) before the proposed event. After review, Student Activities will forward the form to Bon Appétit within the next week (seven (7) business days) so Bon Appétit will have at least two weeks (fourteen (14) business days) to review the application and determine if this event is feasible.



Food Service Venue Special Event Guidelines

  • All special events needs to be approved by Bon Appétit no less than two weeks (fourteen (14) business days) in advance.

  • Cancellation: If a cancellation occurs, Bon Appétit requests that at least one week (seven (7) business days) advance notice be given.

  • Menu Planning: Once Bon Appétit’s General Manager approves your event, you will directed to the appropriate culinary staff member to plan your event’s menu.

  • Setup and Production Support: Once the appropriate approvals have been given, Student Activities with get you in contact with Conferences and Events, Events A/V, and/or Performance Services.

  • Performers: All musicians and performers that will not be paying for their meal to enter the venue for the event must be approved by Bon Appétit no less than one week (seven (7) business days) prior to the event. For those performers who will be eating, arrangements must be made with Bon Appétit for guest passes.

  • Please note that your organization/department will be responsible for any expense associated with the production of your special event.


Please complete all of the information requested.

required date field
Date of request being submitted.
required text field
Please enter the name of your event.
required date field
Please enter the date for your proposed event
required text field
Please enter the name of the venue you are requesting use of.
required text field
Please enter the name of the student organization or department hosting this event.
required text field
Please enter the first name of the individual who is organizing this event.
required text field
Please enter the last name of the individual who is organizing this event.
required e-mail address field
Please enter the Lewis & Clark email address for the individual who is organizing this event.
required text field
Please enter the cell phone number or office extension for the individual who is organizing this event.
required text field
Please enter the first name of the hosting organization or department's Faculty/Staff Advisor or Chair.
required text field
Please enter the last name of the hosting organization or department's Faculty/Staff Advisor or Chair.
required e-mail address field
Please enter the email address of the hosting organization or department's Faculty/Staff Advisor or Chair.
required text field
Please enter the office extension of the hosting organization or department's Faculty/Staff Advisor or Chair.
required textarea field
Please write a detailed explaination for your proposed event. (Include staging and decor ideas, production support requests, and any menu ideas.)