/ Student Life/Student Engagement/Purchase Card Checkout Policy

Purchase Card Checkout Policy

Interested in checking out the purchase card on behalf of your student organization? Recognized student organizations are able to request to use a College purchase card so as to not use personal funds.

The purchase card is only available for use during regular business hours, Monday through Friday. Your request is not confirmed until you receive an email directly from studentengagement@lclark.edu.

Student Engagement will be closing the P-card form on DECEMBER 8 and this will be the last day to actually MAKE credit card purchases. (This means that requests must be made PRIOR to December 8 as we will not be taking any new requests on or after this date.)

ONLINE PURCHASES
Student organization leaders will need to make an appointment (either in person or via phone) and work with a student engagement student assistant to make any online purchases. Please be ready to provide either the exact link of items in your cart already (if via phone) or know exactly what you will be purchases online when you come in person.

STORE PURCHASES
The same process for online purchases will be used to process store purchases that are “in-store pickup orders”. The office will help you purchase orders online and you will then pick up your order directly. The student engagement office will work with you accordingly if the store you need to purchase items from does not offer a pickup option.

RECEIPTS
It is imperative that receipts are provided once a transaction has been made with the College purchase card. If a student organization repeatedly fails to provide proper documentation and paperwork to justify a charge, their ability to request to use the credit card will be revoked.

RESERVE THE PURCHASE CARD.

You may also copy and paste this URL directly: https://form.jotform.com/231166955058058