Start a New Organization
Benefits of being a student organization?
When your student organization is recognized through the Office of Student Activities at Lewis & Clark College and has completed the necessary steps to renew or become a newly recognized affiliated organization, your organization becomes eligible for numerous benefits. These include the following:
- Access to networking opportunities and interactions with guest speakers that come from a wide variety of occupations, viewpoints & backgrounds
- Development of knowledge, skills and leadership experience that will stay with you throughout your life and your time here at Lewis & Clark College and enhance your resume.
- On and off campus organizational programming is covered by Lewis & Clark Insurance Policy.
- Access to an organizational Lewis & Clark College financial account.
- Ability to hold events on campus without paying for space.
- Approval to request Associated Students of Lewis & Clark funding.
What do you need to get started?
There are a wide range of student organizations available to any student at L&C. Nevertheless, occasionally there is a desire to create a new student organization. Below are the steps any L&C student may take to create a new recognized organization.
Review the list of student organizations and see if there are other groups with similar goals or interests to yours.
- If other groups exist that are similar to yours, approach their leaders to discuss collaboration. Here’s the link to all recognized Student Organizations.
- If there are no groups that exist to meet your interests, needs, and goals, continue to step 2.
Find an advisor who is:
- A member of the faculty or staff from the College of Arts and Sciences (CAS).
- No one or planning a sabbatical or leave for the current year.
- Familiar with Lewis & Clark’s culture, policies, and resources.
- Interested in and willing to support your organization’s mission, members, leaders, meetings, and activities.
- Don’t forget to ask your perspective advisor before you list them on your form and have them complete the Advisor Volunteer Service Agreement and submit it to Student Activities.
Identify two (2) primary student contacts for the organization.
- Student Activities knows that not all student organizations have the same structure, and the group’s constitution will outline specific responsibilities of all officers. While shared leadership positions are welcome, Student Activities needs you to designate two primary student leader contacts that can be trusted to receive and disseminate information on behalf of the group.
- Identify a third student to serve as your student organization’s finance contact.
It is important that a third student serve as the organization’s finance contact (they’ll need to track expenditures, sign-off on check/reimbursement requests, etc.) to promote financial accountability and transparency.
- Review, complete and submit this Student Organization Recognition Packet. Please make sure to only submit the required pages to Student Activities and retain the other pages for your organization’s records.
- Upon request from Student Activities, complete and submit the supplemental Risk Management Information Packet.
Read the Student Organizations Policies.
The following is drawn from the Student Code of Conduct: IX. STUDENT ORGANIZATIONS.
- Student organizations may be charged with violations of this Code or College Policy.
- The officers, leaders, and members of a student organization, as well as the organization as a whole, may be subject to discipline under the Code when its members, officers, or leaders commit violations with sponsorship from the organization.
- The officers, leaders, or any identifiable spokespersons for a student organization may be directed by the Dean of Students or designee to take action to prevent or end violations by members, officers, or leaders acting with sponsorship from the organization.
- Outcomes for organizations may include loss of all privileges, including College recognition, for a specified period of time, revocation of funding, dissolution, as well as other appropriate outcomes. Individuals involved in violations with sponsorship from an organization may also be assigned personal outcomes, regardless of those assigned to the organization.
Student Organization Leaders’ responsibilities
- Respond to communications from Student Activities and the ASLC Student Organizations Committee within forty-eight hours when requested.
- Attend mandatory (usually only once a semester) student organization orientation/training meetings. These meetings and important orientation/training opportunities for student organization leaders. The meetings are hosted by the ASLC Student Organizations Committee and facilitated by Student Activities. There is a lot of important information and guidelines that need to be communicated to all student organizations each semester. These meetings are required for all student organizations to attend.
- Meet with the ASLC Student Organizations Coordinator and/or ASLC Treasurer when requested to discussion funding allocations.
- Notify Student Activities via the Student Organization Contact Update form found at go.lclark.edu/activity immediately when any changes are made to your organization’s primary student leaders, finance contact and/or your organization’s advisor. Failure to keep Student Activities updated on changes can result in possibly having your organization’s funds frozen.
- Continue to use Student Activities staff as a resource to answer questions as well as plan and implement meetings throughout the year.
Applying for office space
To support Recognized Student Organizations, the College allocates some dedicated spaces on campus for their use, thus allowing them to conduct their business in a more formalized setting. All space at Lewis & Clark is College-owned; therefore, Lewis & Clark has final authority for the use and allocation of this space. Recognized student organizations are eligible to apply for office space through the Office of Student Rights & Responsibilities.
Please be aware that space is an extremely limited resource on campus; not all organizations will be able to receive a dedicated space. We encourage organizations to collaborate and co-apply for a shared space.
Applying for locker space
Please note that lockers are available on a first-come, first-serve basis. We will need your name, school email address, phone number, and student organization.
To apply for locker space, please fill out an application by clicking here.