Submitting Forms

The Registrar’s Office provides full service to the campus community via our website and email. Many of our forms are google forms and can be completed online.  We recognize that some students and/or faculty may find it difficult to physically sign forms remotely.  Paper forms are available outside our office in the Forms Self Service area.  You can complete the form, scan it (or take a picture of it) and email it to our office from your LC email account.  Or - we can make arrangements for an in-person meeting on campus.  We provide the following guidance for submitting forms of all types.

With few exceptions (see below), we have relaxed the standard for signing forms as long as your document is sent from your Lewis & Clark email address.

• All forms are available by using the Forms and Resources link on the navigation bar at the right side of this page.
• Forms are available as Google Forms, or in fillable PDF format, depending upon the form.  (Be sure to download the pdf so that the form fields are available for use.)
• Some forms still require physical signatures - see below
• Please see individual forms for deadlines - deadlines vary by form.
  

PDF FORMS WHICH REQUIRE FACULTY APPROVAL (ADVISOR, INSTRUCTOR, OR CHAIR)

For the following forms, please carefully follow this process:

1. Always use your LC email account to send all emails.
2. The student should fill out form digitally.  (Download the PDF to use fillable fields.)
3. The student should email the completed form to the instructor(s), advisor or department chair (depending upon who must approve the form) and ask the college official to forward the email and the attached form to our office with a statement confirming approval in the body of the email.
   • There is no need to copy the Registrar’s office on this email. The faculty member should forward the entire email chain and form to our office.
4. The final email to the registrar’s office (with the attached form) should come directly from the instructor(s), advisor, or department chair.
   • • Please note that both student and instructor or advisor must send the emails from their LC email accounts.
   • Petition

FORMS WHICH REQUEST PROVIDING INFORMATION TO A THIRD PARTY REQUIRE A PHYSICAL SIGNATURE

To comply with federal law, forms which request that we send information to third parties must be physically signed. These include:

• Verification requests
• FERPA release forms
• Legal name updates (see additional requirements on form)
• Notarized diplomas/transcripts
• Diploma replacement (see additional requirements on form)

Send forms by email to: reg@lclark.edu

• Students - please include your LC ID number in all communication.

• You may print the form and sign it, then scan (or take a picture of it) and send it to us by email.    (Paper copies of the forms are also available in our forms self-service area outside of the Registrar’s Office.)

• Alternately, you may be able to use a tablet or stylus to add your legal signature to the form. 

• If you are having difficulty physically signing the form, please contact us at reg@lclark.edu.

FORMS WHICH PREVIOUSLY REQUIRED A STUDENT SIGNATURE

Many of our forms have been changed to Google Forms. Be sure that you are logged into your LC Google account in order to submit these forms. They cannot be processed if they do not come from your LC account.