Submitting forms

Redesign of forms

The Registrar’s Office has redesigned a number of forms to make remote submission easier and more efficient. While many forms have had previously required physical signatures removed, both faculty and Registrar’s Office staff will share additional submission/processing responsibilities.

What email account should I use?

Please remember that for our office to process a request, it must come from both the student’s L&C email address and the faculty member’s L&C email address. We cannot process a request received from a personal email address as there is no way to authenticate ownership.

Please send all non-grading forms to reg@lclark.edu.

How should a form be submitted if it requires advisor or instructor approval?

The form should be completed by the student and forwarded to the appropriate advisor or instructor.

  1. The faculty member should review the form;
  2. verify that the form was sent from the student’s L&C email address;
  3. forward the email and form to reg@lclark.edu with a statement of approval.

Example of forms:

  • Appeal of Academic Standing after Resolution of Incomplete Grades

What if the form requires more than one person’s approval?

The form should be completed by the student and forwarded to all of the appropriate faculty (and/or Site supervisor in the case of an internship).

  1. Both faculty members should review the form;
  2. verify the form was sent from the student’s L&C email address;
  3. have any discussions that need to be had between faculty;
  4. forward the email and form to reg@lclark.edu with a statement of approval.

Examples of forms:

  • Time Conflict

What if I need to add information to the form?

Some forms require the faculty member to add information. Please be sure that the student sends you a PDF of the document or a copy of their responses from the google form before completing your information. All of our PDF forms allow the addition of text in the fields.

Examples of forms that require you to forward your approval:

  • Course Substitution form (add your response to the required question in the body of your approval email)
  • OAICU registration form
  • Special Program registration form

Examples of forms that require you to complete a faculty google form:

  • Independent/Directed Study learning agreement
  • Practicum/Internship learning agreement

Can I send a link to a Google document instead of the approved PDF form?

Please do not send links to google documents. 

  • Imaging google forms, which we have to retrieve, presents some problems and slows down processing for the students.
  • Please ask the student to complete the approved PDF form, and forward it to you.

What forms have been re-designed to eliminate signed approval?

  • Major/Minor declaration form – moving to google form which includes a statement affirming a conversation with the advisor. Advisors will be notified when they are assigned. (If there is an issue, the advisor can reject the assignment.)
  • Graduation application – moving to a combination of regular on-line application and google form which again attests the student has spoken with appropriate departmental personnel. Chairs will be notified of students who have applied.
  • Leave of Absence (preplanned) – moving to google form which includes a statement affirming a conversation with the advisor. Advisors will be notified when the leave is processed.
  • Overload – removing signature of advisor. Student is asked to verify that advisor has provided approval. Advisor support would continue to be necessary for petitions when the GPA is deficient.
  • Grading option, CR/NC – moving to google form. Form has recommendation that advisor should be consulted, and has extensive confirmation requirements to walk a student through every possible concern.