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Campus Living

Mid-Year Housing Lottery - November 2, 2017

October 02, 2017

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Undergraduate Campus

Although Campus Living is excited to host the Housing Lottery for Spring room changes, it is important for you to understand that we will prioritize assignments for students who are currently studying abroad, on Leave of Absence or new students who have submitted housing requests for the Spring semester.  Additionally, we have an established waiting list for the campus apartments that will supersede any new requests for accommodation in the apartments for Spring.

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Now, for the pertinent lottery information: 

If you are considering a change of room for Spring semester, you’ll want to consider the following information. Pick the scenario that most closely matches your situation and follow the instructions that are outlined. 

Scenario #1: “I like my residence hall, but my current roommate(s) and I just aren’t hitting it off.” Contact your AD before Monday, October 30 to let them know that you would like to move to a different room within the hall for next semester. (Please remember that Stewart/Odell/Akin and Holmes/Hartzfeld are separate halls.) It will be helpful to the AD if you have given some thought to where, and with whom, you might like to live. Please don’t let your move be a surprise to your roommate/s. It’s best to be up front about your plans and it might mean your roommate could find a different or better living situation as well.

Scenario #2: “My roommate and I get along well, but we’re not really thrilled about the hall we live in.” If you want to change halls, you and your roommate should both plan to participate in the Housing Lottery that is scheduled for Thursday, November 2nd. Come to the Office of Campus Living, on the first floor of Templeton in Office Suite 110, between 9am - 4pm on that day. You’ll each be asked to complete a form and draw a lottery number. (We’ll average the numbers you draw.) The form basically asks where you currently live and where you want to move, so you will want to give some thought as to where you’d like to move. The lottery number you draw places you among the other on-campus students who participate in the lottery. NOTE: If you are hoping to move to a Living-Learning Community for Spring semester, you must complete a LLC Application in addition to applying for a move.  LLC Applications are available here.

Scenario #3: “I like where I live now, but I would like to get a single.” Let your AD know you’d like to be placed on a waiting list for a single in your hall. Singles are awarded based on seniority and special needs. If you are a first year student, your chances of getting a single are very remote unless you have some extenuating circumstances, so you may want to have a back-up plan. Your best chance of getting a single is to remain in the hall where you live now, unless of course you live in a hall that doesn’t have any singles, like Odell or Hartzfeld. Whether you decide to participate in the November 2nd Lottery or not, it will be helpful if you complete the Mid-Year Single Request form and either give it to your AD or bring it to the Housing Lottery on November 2.  Completing this form does NOT guarantee that you will get a single room but it will allow you to provide additional information about why you feel you need a single.  Documentation from a medical provider is helpful but NOT a guarantee.  Singles are a finite resource!

Scenario #4: “I haven’t really had a great experience in my current hall but I’ve met some great friends from another building and want to move there for next semester.” Come to the Office of Campus Living reception desk, between 9am - 4pm on November 3rd to participate in the Housing Lottery. You’ll be asked to complete a form and draw a lottery number. The form basically asks where you currently live and where you want to move. It is possible to be very specific on your form like, “I only want to move if I can live on the first floor of Alder.” The lottery number you draw places you among the other on-campus students who participated in the lottery.

Scenario #5: “I love my hall and my roommate, but my roommate is leaving the College at the end of semester. I have a friend who lives in another building who wants to move in with me for next semester.” Inform your AD that there is someone with whom you would like to live (before Monday, October 30 and tell your friend to participate in the Housing Lottery on November 2nd in the Campus Living Office. If there isn’t anyone with whom you want to live, it is possible that your roommate for Spring semester could be a student returning from an overseas program, a leave of absence or a new student to the institution. You should complete a Roommate Preference Sheet and give it to your AD before November 3. 

Scenario #6: “I like my hall and my roommate, but my roommate is leaving the College at the end of Fall semester. I desperately want to pay to keep the room to myself as a double/single.” Contact your AD and complete a Double/Single Application then, just wait! We won’t know whether or not we will be able to offer any double/singles for Spring semester until January.  DO NOT rearrange your room in anticipation of having the double/single as you may very well end up with a roommate. We do not anticipate there will be many, if any, chances for double/single rooms this spring.

Scenario #7: “I want to change halls, but only if my specific request can be met.” Come participate in the Housing Lottery on November 2nd in the Campus Living Office. You’ll be asked to complete a form and draw a lottery number. The form basically asks where you currently live and where you want to move. If you have very specific preferences, please be equally specific on your form like, “I only want to move if I can live on the first floor of Spruce.” We will only move you if your preferred space is available. However, if you are general about your preferences, like “I want to move to Spruce,” and we move forward with an opening in a room, for example on the second floor, you are not able to cancel your request to move because you don’t like the room we assign you. Thus it is extremely important to be as clear as possible about your preferences during the lottery process.

Scenario #8: “I don’t care where I live, I just want a single room.” Single rooms are awarded based on seniority in the hall or on special need. You may enter the lottery on November 2nd, however, available singles will be awarded on factors other than the lottery number you choose. If you are a first year student, it is unlikely you will be awarded a single room. If you have an exceptional circumstance, it will be helpful if you complete the Mid-Year Single Room Request form and bring it to the lottery for submission.  Completing this form does NOT guarantee that you will get a single room. Documentation from a medical provider is helpful but does NOT guarantee a single.  Single rooms are a finite resource.

For more information:

Sandi Bottemiller
Director of Housing & Orientation
Office of Campus Living
503-768-7183
sjb@lclark.edu
45.450903615904; -122.670120957642