Emergency Student Funding Information
April 22, 2020
In order to help alleviate some of the hardship and financial strain Lewis & Clark students are experiencing as a result of the campus closure due to COVID-19 during Spring and Summer terms 2020, we are opening a central grant application portal to apply for COVID-19 relief funds. The funding has been made available to students through the federal CARES Act and through generous private donations. This single application form and process will serve all three campuses and help to ensure that we match up each request to the best funding source available. If you were enrolled at Lewis & Clark in the spring 2020 and/or are enrolled in courses for the Summer 2020, you are eligible to apply for for COVID-19 relief grant funds through this portal.
If you have already applied to the Law School GSEC, or ASLC but not yet received emergency funds, please reapply at the link below. We apologize for the inconvenience. Streamlining the application process will allow us to expedite all requests as much as possible.
The Application Portal will close at 5:00 p.m. on Friday, June 26, 2020. Applications submitted by that time will be considered for emergency funding grants.
We anticipate re-opening the application portal in late summer to consider additional applications. Please watch for announcements from your school about when the portal will reopen.
Am I eligible to apply for COVID-19 Relief funds?
Any student enrolled at Lewis & Clark in the spring and/or summer of 2020 is eligible to apply, including students in GSEC, LAW, and CAS.
What is the timeframe for expenses?
This application is for COVID-related expenses incurred or anticipated beginning March 1, 2020.
How will applications be prioritized?
Funding is limited. Requests will be first-come, first-served until the funding is exhausted. Applications will be reviewed in several rounds. Within each round, students with demonstrated financial need will be given priority.
What are the application deadlines?
Applications will be reviewed based on rolling deadlines, as follows:
Deadline to be considered in Round 4Applications received by 5:00 p.m. on June 26, 2020
When will I receive payment?
We are working as quickly as we can to disburse funding to students. In general, you can expect to hear about your emergency aid application within two weeks of the end of the funding round. Funding round one closed on May 8, funding round 2 closes May 28, and funding round 3 closes June 12. Please watch your e-mail as we may reach out with questions as we review your application.
How will I receive payment?
Eligible students will be paid via a refund from Student Accounts. Enroll in direct deposit through the Student Account Center portal for the most efficient and fastest way to receive your payment. In addition, make sure to submit a complete application and upload all required documentation to prevent any unnecessary delays.
Payments to international students will be processed through Accounts Payable and a completed W8BEN is required. Enroll in direct deposit through WebAdvisor for the most efficient and fastest way to receive your payment
How will my application be reviewed?
Applications will be reviewed by staff in the Financial Aid Office and prioritized based on need. In addition to federal CARES Act funds that are available to reimburse expenses stemming from the closure of campus due to COVID-19, such as for food, housing, course materials, technology needed to participate in your education remotely, health care, and child-care expenses, there are other private funds available that may be used for other reasonable COVID-19 related expenses. Each fund has different restrictions. The proposal review team will match up your request with the best available funds.
Will the relief funds be taxable?
Relief funds may be taxable. Please consult a tax advisor.
How will I be notified about a decision on my application?
Notification will be sent to your Lewis & Clark email address.
What is the maximum amount that I can request?
The maximum amount that may be approved for an individual student is $6,000. While we will make every effort to make full awards for any reasonable requests for COVID-19 related expenses, the total amount of funding available is limited, so the proposal review team reserves the authority to grant partial awards.
Will this money count as financial aid in AY 2019-20 or AY 2020-2021?
Any federal funds issued as COVID-19 emergency relief will not count towards financial aid. At this time it is unclear whether or not funds from institutional or private sources will count. We will issue additional guidance as soon as it becomes available.
How can I add something to my application?
The best way to let us know about an expense that is not listed on your original application is to submit another application. Please be sure you list only the new expense on your new application and do not duplicate any expenses from your first application. While you can submit multiple applications, we encourage you to carefully consider your expenses and try to include them all on one application if possible.
What expenses are not eligible to be funded?
As we review the applications, there are expenses listed that we are, unfortunately, not able to fund. Some of the common expenses not eligible are:
- Summer housing and other expenses (unless you are enrolled in the summer semester and your housing costs are related to the campus housing being unavailable)
- Loss of income from off campus employment for either spring or summer semester
- Work study wages that you are being paid for through payroll with the work study extension
- Summer or Fall semester tuition
- Travel expenses to return home after the Spring semester was over
As you complete your emergency aid application, think about what expenses you had, are currently having or will be having that relate directly to the campus services being disrupted and the remote delivery of instruction.
I have additional questions; who can I contact?
E-mail VPSL@lclark.edu if you have any questions.