/ Music/ Event Logistics for Senior Degree Recitals

Event Logistics for Senior Degree Recitals

Seniors who are planning their Degree Recital should complete this form after receiving confirmation of scheduled dates from the Performance Events Coordinator.

Note - submission of this form does not constitute reserving a facility for your event. If you have not received confirmation of your reservations, please contact the Performance Events Coordinator at concert@lclark.edu.

All fields marked with asterisk (*) are required.

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Basic Contact and Concert Information

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Name*

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Pronouns

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Phone Number*

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Email Address*

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Title of Concert*

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Main Instrument / Type of Concert*

(ie: Voice / Vocal Recital, Guitar / Jazz, etc.)

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Please list all instruments that will be involved in this concert.*

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Dates and Reservations

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Date and Time of Performance*

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Performance Venue*

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If you selected “other”, please identify the reserved venue for your Senior Recital.

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Date and Time of Recital Review*

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Recital Review Venue*

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If you selected “other”, please identify the reserved venue for your Recital Review.

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Date and Time of Dress Rehearsal*

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Dress Rehearsal Venue*

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If you selected “other”, please identify the reserved venue for your Dress Rehearsal.

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Time of Arrival / Set-Up Start Time (for performance)*

Please note: The Performance Events Coordinator will confirm if the venue is available for you to arrive at your preferred arrival time.

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Time of Sound Check (for performance)*

Please note: We will open the doors 1/2 hour prior to the performance. Please schedule sound checks accordingly.

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Performance End Time*

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Will there be an intermission?*

Standard intermission times are between 10 and 15 minutes. If you plan on having an intermission, please let the Performance Events Coordinator know how long you’d like the break to be, so the performance will run smoothly.

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Date(s) and time(s) of additional rehearsal(s)*

Please indicate any additional dates and times you have already scheduled, or would like to schedule for additional rehearsals. Please note: the Performance Events Coordinator will confirm availability, if you are submitting here and do not already have confirmation of your rehearsal date(s). If no additional rehearsal reservations are needed, please submit with N/A.

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Equipment and Set-Up

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If you checked music stands, chairs, and/or cello chairs, please specify how many of each you will require. Please also indicate whether you will need the equipment transported to the performance venue.*

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If you checked “other,” please describe your equipment needs. Please also indicate whether you will need the equipment transported to the performance venue.*

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Will you be bringing any of your own equipment?*

Please specify.

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Will you need any Stage Crew assistance or set-up for your rehearsal(s)?*

Please specify Stage Crew or set-up needs for rehearsal(s).

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How would you like the room set up?*

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Please describe any stage changes that occur throughout the performance.*

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AV and Recording

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What AV equipment / services will you need?*

Wireless Microphone(s)

Wired Microphone(s)

Microphone Stands

Audio Playback

Projector

Projection Screen

Other

None

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Please specify type and quantity of AV equipment.*

(ie: “2 wired mics with 2 boom stands”)

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If you checked “other”, please describe your AV equipment needs.

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The Music Department will cover the cost of a professional recording of your Senior Degree Recital that will be shared with you following the event. Please confirm if you approve of this recording.*

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If you approve of your Senior Degree Recital being recorded, please indicate if you prefer a video recording or indexed audio files.

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Please list all performers involved in your concert.*

It is your responsibility to inform ALL performers that this concert will be recorded unless you explicitly opt out. If one of your performers does not approve of being recorded, you are required to submit this in writing, to the Performance Events Coordinator in advance of your recital.

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Post-Recital Reception

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If you plan to host a reception for your guests following your Senior Degree Recital, the Performance Events Coordinator will be happy to reserve a space for you. If you would like to have it in the Diane Gregg Pavilion, you would need to have it catered by Bon Appétit (no exceptions). Outside food is not permitted in the Diane Gregg Pavilion. The Performance Events Coordinator can connect you with the caterer so you can discuss pricing (not covered by the Department of Music). Another option is for you to have your reception in Seitz Lounge. You would be responsible for providing and serving refreshments, as well as any set-up or clean-up in the space. Alcohol is not permitted to be served unless arranged by the Performance Events Coordinator, through Bon Appétit’s licensed servers. Please note: Stage Crew are not responsible for assisting with receptions in any way.

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Do you plan to host a reception? If so, please indicate which reception space needs to be reserved for you.*

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If you plan to host a reception in Seitz Lounge, what time do you plan to arrive for set-up in the space?*

(If you do not plan to host a reception, please submit with N/A)

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Please identify the approximate end time for your post-concert gathering.

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Publicity

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Your Senior Degree Recital will be posted on the Lewis & Clark website, which will be seen on monitors across the LC campus, and will be included on Departmental Upcoming Events email blasts. Printed posters are not required, but you may design one and have it printed out for your event. If you need guidance on where you may print, please contact the Performance Events Coordinator to discuss what resources are available to you. You may also create an event on Facebook and tag @MusicDepartmentLewisClarkCollege to help spread the word about your performance, or tag us on your Instagram stories / posts (@lcmusicdepartment). For additional publicity ideas, please connect with the Performance Events Coordinator.

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Please provide a brief summary of your event for the Lewis & Clark website.*

A 2-3 sentence blurb about this event is required 2 months prior to your performance date for the LC website. Example: The Lewis & Clark Department of Music presents Jordan Smith in their Senior Degree Vocal Recital on Sunday, April 10, 2022 at 7:30pm in Evans Auditorium. The repertoire features art song that shares the stories of women throughout history and famous works of literature. The performance is a collection of French, German, and English vocal music spanning from Baroque cantatas to contemporary art song and reflects on how women are portrayed by both male and female composers throughout time.

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Following Your Recital

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Shortly following your Senior Degree Recital, you will head into your final months at Lewis & Clark College. The Department of Music takes great pride in the close-knit community that we build with our students during these four years, and we would love to keep in touch with you following your graduation! If you would like to stay connected and be on our Alumni Email List, please provide us with a non-lclark email address (as they typically expire about six months post-graduation) so we can reach you long-term.

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Non-lclark Email Address

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