School navigation

Registrar

Change of name and/or sex

Preferred Name

Lewis & Clark College supports the use of preferred names for students while maintaining the official, legal name required for academic records and data integrity. Current students may elect to have a preferred name recorded (first name only) which will be displayed on class rosters and directories where the legal name is not required.

Students who wish to record a preferred name should submit the Preferred Name and/or Gender form to the appropriate Registrar’s Office (see below).

Legal Name Change

A student’s name of record includes first name, middle initial or full middle name, and the family name. The college will change the name of a currently enrolled student or alumnus on its official records upon receipt of a request in writing accompanied by evidence of the legal basis for the change. A record of the previous name will be maintained, but all official documents will be released under the new name.

Students who wish to change their legal name with the college may do so by submitting the Student Information Change Form and required documentation to the appropriate Registrar’s Office (see below).

Required documentation includes two forms of government issued identification bearing the revised name, at least one of which contains a photograph:

  • Court issued document
  • Social Security Card (required if receiving federal or state student aid)
  • Driver’s license
  • Passport
  • Marriage license
  • Divorce decree
  • Birth certificate
Preferred Gender

Lewis & Clark College supports the use of preferred gender for students, while maintaining the official, legal sex required for reporting and data integrity. Current students may elect to have a preferred gender recorded though neither gender nor legal sex are displayed on rosters or routine academic records such as transcripts or verifications. (Legal sex and/or preferred gender may be displayed on athletic records, conduct/disciplinary records, campus security reports, police reports or other documents contained in the academic file. Legal sex may be used for reporting purposes as required by state or federal agencies.)

Students who wish to record a preferred gender should submit the Preferred Name and/or Gender form to the appropriate Registrar’s Office (see below).

Legal Sex Change

The college will change the sex of a currently enrolled student or alumnus on its official records upon receipt of a request in writing accompanied by evidence of the legal basis for the change. A record of the previous sex will be maintained, but all official documents will be released under the new sex.

Students who wish to change their legal sex with the college may do so by submitting the Student Information Change Form and required documentation to the appropriate Registrar’s Office (see below).

Required documentation includes two forms of government issued identification bearing the revised sex, at least one of which contains a photograph:

  • Driver’s license or state ID card
  • Passport
  • Court order documenting the sex change
  • Amended birth certificate with the revised sex
Submitting your Request and Documentation

If you are unable to present the original documents in person, you must submit the Student Information Change Form and either notarized copies of accompanying documents, or certified copies issued by the governmental agency in place of notarized copies.  If you reside in California see additional information below regarding notarization.  Copies of Social Security Cards will not be retained and will be destroyed after a name change has been recorded.

If you are currently enrolled in, or most recently a graduate/alumnus of the College of Liberal Arts and Sciences, submit your request form and documentation to:

CAS Registrar’s Office, MSC 108
Lewis & Clark College
0615 SW Palatine Hill Rd
Portland OR 97219

The office is located on the ground floor of the Templeton Student Center on the undergraduate campus.  Questions may be directed to reg@lclark.edu or 503-768-7335.

If you are currently enrolled in, or most recently a graduate/alumnus of the Graduate School of Education and Counseling, submit your request form and documentation to:

Graduate Registrar, MSC 90
Lewis & Clark College
0615 S.W. Palatine Hill Road
Portland OR 97219

The office is located on the second floor of Rogers Hall on the graduate campus.  Questions may be directed to  or 503-768-6030.

If you are currently enrolled in, or most recently a graduate/alumnus of the Lewis & Clark Law School, submit your request form and documentation to:

Law Registrar’s Office, MSC 51
Lewis & Clark Law School
10015 S.W. Terwilliger Boulevard
Portland OR 97219

The office is located in the Legal Research Center on the Law Campus.  Questions may be directed to  or 503-768-6614.

If you are a staff or faculty member who has not been a student at Lewis & Clark College, please contact the Human Resources Office regarding all demographic changes.

California State Notarization

The State of California will not allow the notarization of driver’s licenses or passports.  However, you may instead ask the notary to complete a “Copy Certification by Document Custodian”.  You can find a link to a certification example at: http://www.blueseanotary.com/ca-copy-certification-by.pdf