December 13, 2019

Changing Rooms at Semester

This explanation will make hall closing, room change at the semester and check-in to the halls in January much more efficient.

If you live in the campus apartments, and are changing apartments at semester, please be in touch with Joe-Barry (jgardner@lclark.edu), Housing Director, as soon as possible to arrange your move if you have not already done so. These moves must be “scheduled” in order to insure that every new resident moves into a bedroom/apartment that has been cleaned.  If you are moving from a residence hall room to an apartment with a roommate/roommates that already occupy the apartment you are moving into, you may move your things into the common room of the apartment but not into the bedroom.  The bedroom must remain empty until you return to campus on January 19th.

If you are moving into a vacant apartment, you must pack your belongings and place them in a cage in temporary storage in the apartment in which you have been assigned. Please call the RA on Duty to gain access to a cage.  You MUST supply your own padlock for the cage and all of your items must be removed from temporary storage by Wednesday, January 22, 2019. See STORAGE section below for more information.

HOUSING LOTTERY PARTICIPANTS:

If you were granted a room change for Spring 2019, the information that follows should help clarify the procedures for changing rooms at the end of the semester and make it an efficient process. Please read it thoroughly!

It is important to understand the bigger picture when thinking about room changes on campus. Students are changing rooms within the same hall as well as moving across campus to different halls.  We must coordinate the efforts of all to insure as smooth a transition as possible for all concerned. Please remember that you must vacate your current room in the residence hall by 3pm on Thursday, December 19th, so you’ll need to plan ahead.

Please box and clearly mark all your belongings for temporary storage during the break. It is important for you to pack in small boxes or plastic tubs so that it is possible for us to stack for efficient space use. Consult the list below for specific storage instructions.  Access to storage areas begin on Monday, December 16 through Wednesday, December 18 between 7pm and 10pm only. On Thursday, December 19, RA’s will be available between 10am and 3pm.

  • Students will store their belongings in their SPRING hall area if they are changing rooms after break. Contact the RA on duty for access to the storage area. Your belongings must be removed from the storage container by 8pm on Wednesday, January 22nd.
  • If you were granted a move to a campus apartment, make arrangements with the RA on Duty for Holmes/Hartzfeld/Apartments to store your things in the storage cage of the apartment building to which you are assigned. Please be advised you will need a standard padlock to secure the storage cage for your belongings. Cages are approximately 3x3x4 and each resident is allowed one locker. All of your belongings must be removed from the storage cage by Wednesday, January 22nd by 8pm. IMPORTANT NOTE: Unless you are moving into an apartment that is already occupied, you will not be allowed to move your belongings into your assigned apartment prior to January 20 when the halls reopen.

STORAGE:
For the Winter break only, we will waive the associated fees and the three-box limit for storage. In order to gain access to the locked storage areas you will need to contact the RA on Duty of that particular building for assistance. You may contact the RA on Duty to arrange a mutually convenient time between the hours of 7pm and 10pm beginning Monday, December 15th through Wednesday, December 19th and again on Thursday, December 19th from 10am to 3pm. Please don’t wait until the last minute. The information that follows includes the hall and its associated RA duty phone number as well as the contact information for the AD for each complex.

Stewart, Odell, Akin, RA Duty - 971-563-8115, AD - Jess, jcarron@lclark.edu

Copeland, RA Duty - 971-563-8111, AD - Katherine, katherineleibel@lclark.edu

Forest, RA Duty - 971-563-8117, AD- Arielle, aveldez@lclark.edu

Platt-Howard, RA Duty - 971-563-8113, AD - Joseph, fastuca@lclark.edu

Holmes, Hartzfeld & Apartments, RA Duty - 971-563-8119, AD - Amanda, sarantis@lclark.edu

CHECKING OUT OF YOUR CURRENT ROOM:

Once your current room is clean (or your side of the room is clean) and clear of all your personal items, you will need to schedule an appointment with your RA to check out of your current room, complete your Room Condition Report (RCR), and turn in your room key. Again, it will be beneficial to all concerned if you plan ahead. While you are busy packing and cleaning in preparation for moving to a different room, the student currently in that space is working to pack their things, clean and move as well. We plan to have every empty room cleaned by Housekeeping Services prior to occupancy on January 20, 2019. So generally, it is not possible for you to move into your new room prior to winter break. The ADs will be happy to answer questions specific to their halls.

When you return to campus in January, you should check in with the hall staff to get your key and complete an RCR for your new room. If you are a member of an athletic team or Wilderness First Responder or other course and have permission to return to the residence halls prior to January 20, you know that we are consolidating students during the Winter break.  The process for checking into Winter Break accommodations will be communicated to you directly through email.  If you have other questions or need clarification, please call the Campus Living Office at ext. 7123. Thanks for your cooperation.