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Event Logistics (Internal Clients)

Please fill out and submit this form as soon as your event reservation has been made.

Note - submission of this form does not constitute reserving a facility for your event. If you have not received a confirmation of your reservation, please contact 

Please indicate date(s) of your performance(s)
Please note: We will open the doors 1/2 hour prior to the performance. Please schedule sound checks accordingly.
Please indicate date(s) and time(s) of your rehearsal(s)
Please specify stage crew or set-up needs for rehearsal(s).
Please check all that apply
Please specify.
With participation in class and student-based performances and events, students have given consent to recording (audio, video and / or live-streamed to the internet) unless specifically noted to opt out. Student performers have a right to opt out of inclusion in video recorded and / or live-streamed events. If you or someone in your ensemble wish to not be included in recordings for any reason, please contact Susan Nunes in the Music Office so that we may better prepare. Please note: guest artists, performers, soloists and / or non-LC students MUST complete a Performer Release Form. If they have not done so, please visit the music page and print the form - listed under Resources for Students. The link to your live-stream will be available on your online event listing. Additional video recording is recommended when live-streaming, as a back-up.
We are able to provide a basic, static wide-shot of the full stage. (no panning or zooming) If you will be recording the event with your own equipment, please check "no" on this item.
Please note: This is an additional cost of $150. For internal clients, this cost will be deducted from their individual budget by the music office. Outside organizations and recitalists will pay the recording engineer directly on the night of the performance. If you have any questions about this, please contact
Please note: the audio will be archival quality, not professional, and you may not choose this option if you are hiring a professional recording engineer.
Please indicate whether your event's ticket prices differ and why.
Please note: If your reception venue is the Pavilion, you must hire Bon Appétit Catering. No outside food is permitted in that space.
If so, please indicate any design ideas here, or e-mail Susan at least 3 weeks prior to your event.
Program information MUST be submitted to Susan no later than one week prior to event date.
Example: Resonance Ensemble presents their concert, "Back in the U.S.S.R" on March 2nd at 7:30pm in the Agnes Flanagan Chapel. This concert, in conjunction with Yale Union (YU) as part of A Shostakovich Festival sponsored by Friends of Chamber Music, will include thrilling music by Shostakovich, Pärt, Ligeti, Prokofiev, and many other composers affected by the U.S.S.R. Under the oppressive Soviet regime’s strict musical censorship, composers found different ways to cope: by writing rousing nationalist propaganda, subtly subversive works in “musical code” to sneak past the censors, or oppositional music that endangered their lives or forced them into exile.