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Event Logistics (Internal Clients)

Please fill out and submit this form as soon as your event reservation has been made.

Note - submission of this form does not constitute reserving a facility for your event. If you have not received a confirmation of your reservation, please contact 

Please indicate date(s) of your performance(s)
Please note: We will open the doors 1/2 hour prior to the performance. Please schedule sound checks accordingly.
Please indicate date(s) and time(s) of your rehearsal(s)
Please specify stage crew or set-up needs for rehearsal(s).
Please check all that apply
Please specify.
With participation in class and student-based performances and events, students have given consent to recording (audio, video and / or live-streamed to the internet) unless specifically noted to opt out. Student performers have a right to opt out of inclusion in video recorded and / or live-streamed events. If you or someone in your ensemble wish to not be included in recordings for any reason, please contact Susan Nunes in the Music Office so that we may better prepare. Please note: guest artists, performers, soloists and / or non-LC students MUST complete a Performer Release Form. If they have not done so, please visit the music page and print the form - listed under Resources for Students. The link to your live-stream will be available on your online event listing. Additional video recording is recommended when live-streaming, as a back-up. Note: Student recitals will not be live-streamed as of November 2017.
We are able to provide a basic, static wide-shot of the full stage (no panning or zooming). If you will be recording the event with your own equipment, please check "no" on this item.
Please note: Additional costs apply. For internal clients, this cost will be deducted from the individual area budget by the Music Office. Outside organizations and recitalists will pay the recording engineer directly on the night of the performance, unless otherwise instructed. If you would like to hire a sound engineer other than Alan Niven, or have any questions about this, please contact the Performance Events Coordinator.
Please indicate whether your event's ticket prices differ and why.
Please indicate if you would like to purchase customized signage and what you would like it to say (example: "Resonance Concert in Chapel"). The cost for customized signage is $12 per sign.
Please note: If your reception venue is the Diane Gregg Pavilion, you must hire Bon Appétit Catering. No outside food is permitted in that space.
Please let us know if you'd like to give our designer creative freedom. We're happy to send you a proof as soon as possible!
Program information MUST be submitted to the Performance Events Coordinator no later than TWO weeks prior to event date. Please understand the time needed for printing.
Example: Resonance Ensemble presents their concert, "Back in the U.S.S.R" on March 2nd at 7:30pm in the Agnes Flanagan Chapel. This concert, in conjunction with Yale Union (YU) as part of A Shostakovich Festival sponsored by Friends of Chamber Music, will include thrilling music by Shostakovich, Pärt, Ligeti, Prokofiev, and many other composers affected by the U.S.S.R. Under the oppressive Soviet regime’s strict musical censorship, composers found different ways to cope: by writing rousing nationalist propaganda, subtly subversive works in “musical code” to sneak past the censors, or oppositional music that endangered their lives or forced them into exile.
If you’d like to have photos and/or short videos of your event’s rehearsals shared via our department's social media sites, please feel free to send the files to Susan Nunes at Or let us know what rehearsal you would like us to attend and we will make that arrangement. Faculty recitals and ensemble concerts may also be submitted to local media. Please indicate whether you would like Susan to create a press release for your event. Full program information must be submitted to Susan no later than 4 weeks prior to your event in order to guarantee submission to local media.